How to Leverage BYOD Policies for Productivity Gains and Cost Savings
It’s critical to have a clearly defined BYOD policy that outlines the rules and limitations on sharing company data.
It’s hard for many companies — particularly small and medium-sized businesses — to keep up with the latest technologies. The computing power and functionality of desktop computers, laptops, smartphones, and tablets continue to grow at a lightning-fast pace, making it nearly impossible to keep up without breaking the bank. However, leveraging the latest technology can make offices more productive, so the investment might be worth it in the longer term.
But there’s a more cost-effective and less risky way to keep up: implement a BYOD (bring your own device) policy.
What does BYOD mean, exactly?
BYOD, sometimes referred to as BYOT (bring your own technology) — is a workplace policy that permits employees to bring their own mobile computing devices to the office for official business purposes. BYOD policies are becoming more and more common, largely because of the phenomenon of IT consumerization, which is growing as computing devices get more powerful, compact, and affordable — and therefore more accessible for consumers. In addition to businesses, many educational institutions are using BYOD policies to improve the educational experience for students.
The term first came into use in 2009, when Intel recognized that many of its employees were starting to use their own devices at work. Rather than resist the rising tide, Intel decided to allow the practice. Now, many large companies are extolling the benefits of BYOD policies.
What are the Benefits of BYOD?
There are three main benefits: increased productivity, employee satisfaction, and lower costs.
Productivity gains: employees work more efficiently because they are more comfortable with their own technology. According to IBM, employees will save between 45 and 60 minutes per week if BYOD policies are implemented.
Increased employee satisfaction: employee morale improves when they are given more freedom and the convenience of using their own technology. Also, employees no longer have to carry two mobile devices with them to and from work (one for personal use and one for business). BYOD could even be an important factor in recruiting top talent: 44% of job seekers identify BYOD as an attractive policy.
Cost savings: arising from the reduced spending on hardware, licensing for software, and device maintenance. Furthermore, you can completely avoid the costs of managing mobile devices for your employees. Under BYOD, these costs are shifted to the user.
On the other hand, if not properly managed, BYOD policies could put sensitive IT systems at risk.
It’s important to ensure that you have a clearly defined BYOD policy that outlines the rules and limitations on sharing company data. Encryption tools and specialized BYOD apps can be used to improve security when implementing BYOD policies. Working with a service provider with expertise in implementing BYOD policies is also crucial for ensuring the safe use of personal devices for business purposes.
BullsEye Telecom is Here to Help
We offer all of the necessary tools and communications services for your company to successfully transition to a BYOD office environment.
For example, BullsEye UC is our simple-to-use unified communications solution that is perfect for companies that want to start permitting the use of personal devices for business purposes. BullsEye UC comes with an exclusive mobile app for connecting employees through voice, video, and instant messaging, as well as providing access to additional features such as the company/customer directory.
Our experts are available to answer any questions or concerns you might have about the BYOD process and the security implications of giving employees access to company data outside of the office.
Contact us today to explore the many possibilities of BYOD policies.