How to Cut Costs by Switching to VoIP
There are many ways you can save money when you switch from a traditional telephone service to a hosted VoIP service.
You’ve probably heard of some ways, but maybe not all. So in this article, we lay out all the ways VoIP helps you cut your IT costs.
#1 – Reduced Infrastructure Costs
If your office is growing and nearing the capacity of your traditional phone system, you have no choice but to make a large investment in system upgrades.
Unless, of course, you make the switch to VoIP. Then you won’t have to pay for any new infrastructure whatsoever. In fact, you can even get rid of your legacy phone system equipment altogether. You might be able to recoup some costs for it on Craigslist.
Or, if your prefer a gradual approach, you can use VoIP services for select members of your team as a test before switching over your entire office. That’s what we call a risk-free roadmap to VoIP.
If you do choose to invest in traditional phone system infrastructure, expect to pay between $500 and $1,000 for each new line.
#2 – Reduced Operational IT Costs
If you think installation costs for traditional phone systems are high, wait until you need to call IT for support. Ongoing IT costs can seriously add up over the years. But if you choose a hosted VoIP phone system, all IT costs are included in your monthly subscription fee.
You’ll never have to worry about overseeing maintenance or hiring IT professionals to manage your system. Your provider owns, operates, and maintains all the necessary equipment at their premises, not yours.
Some estimates put the average IT costs for traditional phone systems at $1,500 per employee. By switching to VoIP, you can put a major dent in these unnecessary expenses.
#3 – Complete Scalability
It’s difficult to predict your phone system requirements over the next several years. Many companies fail to invest in enough network equipment to accommodate future growth. Others invest in overcapacity and end up wasting money.
But VoIP users pay just as much as they need to, when they need to. VoIP subscriptions are completely scalable, which means you can add new users or even new locations with the click of your mouse or by simply picking up the phone and calling your provider.
You don’t have to worry about predicting the future. Just pay for what you need now and have the peace of mind that your provider will be there for you as you grow.
#4 – Simplified Alternative Working Arrangements
A lot of companies invest in VoIP to give employees the ability to work from home by telecommuting. Workers can be granted login information to access their business phone system from anywhere in the world, as long as they have access to a strong internet connection. The benefit of this working arrangement is usually increased productivity and happier employees.
Another side effect is reduced IT costs. VoIP also gives you the option of allowing employees to use their own devices for business communications – which means you don’t have to worry about supplying (and maintaining) laptops and mobile devices to your workforce.
Believe it or not, this can also help protect your network from cyberattacks. Many employees download harmful apps on work computers and mobile devices, exposing your network to potential breaches. Risks are drastically reduced when employees use their own devices and access your communication system through a separate, secure VoIP app.
#5 – Free Access to Premium Features
VoIP subscriptions come with a whole host of features you won’t find in your plain old telephone service plan. These include voicemail to email, audio and video conferencing, auto attendant (virtual assistant), virtual phone numbers, and a lot more. These are enterprise-grade features that you can access basically for free: they’re included in standard VoIP subscriptions.
Because VoIP phone systems are software-based, it’s a lot easier for providers to pack in tons of features for a low cost. It’s also really easy to get updates to feature and add new ones. All you need to do is update your software.
There’s never going to be a need to install new equipment to get new features. This also means you can drop features to save money if you find you’re not using them enough. With traditional phone plans, you’d have to buy additional software or hardware for these extra features. Probably from a different provider as well. But with VoIP, everything comes from a single provider.
#6 – Streamlined Mobility
With VoIP you can save money when employees travel for work. Most smartphones can be used to connect to business VoIP networks from anywhere in the world. Using what’s called a ‘softphone’ feature, users can make business VoIP calls from mobile devices. You can even route calls from your office line to your mobile device to stay connected to your business when you’re on the go.
Ready to Start Saving Money with VoIP?
Contact BullsEye Telecom to learn how to transition your company to VoIP. We’ll show you a risk-free roadmap to VoIP that lets you keep your existing phone lines while experimenting with VoIP to make sure it’s right for you. There’s no risk because you can scale when you need to and cancel any time.