Easy Video Conferencing For Multi-Location Companies

Have you ever had to organize a large meeting between colleagues, outside partners, and/or clients? If you have, you know that getting everyone on the same page can be frustrating to say the least. It’s like herding cats. And if you work at a multi-location company, you’ve almost certainly experienced this frustration ten-fold.

Of course, we can’t forget about the substantial travel costs and lost time you’ll never get back.

So why not schedule a conference call instead? That way, you can get everyone involved in a conversation without spending a dime on travel.

Well, unfortunately, even with a high quality voice provider, your conference call can quickly become a nightmare in many ways. First off, you have to wait for everyone to call in and announce their presence. And even then, you’ll get people talking over each other inadvertently because there’s no way to read body language and anticipate when others are going to speak. And then there’s that horrible uncertainty about who exactly is speaking – and the embarrassment associated with asking “sorry, who just said that?” Finally, if you have a visual presentation to review during the call, good luck with that.

Enter 21st Century Video Conferencing

Video conferencing technology has been around since the 1990s, but its implementation has been plagued by technical problems. Only companies with tech-savvy IT teams could realistically use it. But nowadays, you don’t need an engineer onsite to run your video conferencing equipment.

That’s important, because when virtual meetings are delayed due to clunky technology, money is wasted. By one estimate, ineffective meetings waste $37B every year in the U.S. alone. Fortunately, it’s never been easier to convene great meetings using video conferencing technology.

And companies worldwide are doing just that. In every sector too, including education, healthcare, manufacturing, retail, media, and entertainment.

Cloud-based solutions have been a major boon for the video conferencing industry. The availability of cloud video conferencing helps companies avoid any upfront investment in video conferencing technology. You can now get started with video conferencing using the technology and capabilities you already have.

Another major driver of video conferencing adoption is the globalization of trade and supply chains. When you work with partners and customers spread across the country, using video conferencing to avoid overly frequent travel is a no-brainer.

Comparing Your Video Conferencing Options

You have a few different deployment models to choose from.

For one, you could choose a managed telecom service that includes video conferencing with all sorts of advanced functionality.  These managed service contracts involve proactive third-party management of your company’s IT to maintain agreed-upon performance and quality standards.  This option tends to work best for companies with few locations.

Companies with multiple locations usually prefer a cloud deployment model. More and more companies are migrating to cloud-based video conferencing because of its simplicity, flexibility, and low upfront costs. With a cloud solution, you don’t need to host any IT equipment at your office. All the necessary equipment is owned, stored, and maintained by your provider.

There are also free video conferencing services like Google Hangouts, but these are often inadequate for business use for several reasons.  For one, everyone involved has to have a Google account. Also, there’s a limit of 10 participants. And finally, everyone in the ‘hangout’ has to be at their own desk/computer, which often subjects the whole session to multiple background distractions and interruptions.

With a cloud video conferencing service, you can turn a regular conference room into a functional videoconferencing room.

Not All Video Conferencing Services Are Created Equal

If you want the best functionality and the most features, unified communications (UC) is your best bet. UC services often come bundled with one-click, browser-based video conferencing functionality, along with everything your company needs to stay agile, including a virtual phone system, auto attendant, real-time presence indication, instant messaging, and desktop sharing.

Because all features can be accessed from your desktop or smartphone, installation is quick and easy. Meetings become a snap to schedule. You can connect your UC service to your Outlook calendar and invite participants with a single click. Even off-site co-workers can join from anywhere using any internet-enabled device.

The bottom line is this: If you want to have real-time communications across multiple locations, UC-based video conferencing is your best bet. It’ll give you the power to collaborate between offices like never before, using powerful screen sharing technology to share presentations or business-critical information.

This is a game-changer if you have employees who telecommute. With UC-based video conferencing, it’ll be like they never left the office.

BullsEye UC offers cloud video conferencing on demand. It’s designed and optimized with multi-location businesses in mind. It’s easy to set up and use, and it will almost certainly boost the productivity of your meetings. Who knows, it might even make you like meetings again.

Ready for Fast and Simple Video Conferencing?

Contact us today to explore your options. Tell us about your multi-location video conferencing needs and we’ll schedule a personalized session to show you the way toward smooth and easy real-time video communications.

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